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Privacy Policy
Read our Privacy Policy and stay up-to-date with our organization.
This Privacy Policy describes how HajirHR (“we,” “us,” “our,” “HajirHR”) collects, uses, discloses, protects, and handles your personal information when you use the HajirHR website (np.hajirhr.com) and related services (the “Service”). By using the Service, you accept and consent to the practices described here.
1. Information We Collect
We collect personal data in a variety of ways:
1.1 Directly Provided Information
In registering, subscribing, using features or contacting us, you may provide:
- Name, email address, phone number
- Company name, address
- Username and password
- Bank details (e.g. billing address)
- Employee information (assuming that your organization utilizes our HR modules): e.g. employee name, address, salary, attendance records, leave requests, shift records, location/device data (when tracking)
- Documents (e.g. identity documents, verification, contract)
- Any additional information that you may want to provide (e.g., feedback, support requests)
1.2 Automatically Collected Information
Whenever you are using or accessing the Service, we may keep:
- IP address, identifiers of a device, type/version of browser, and operating system.
- Usage statistics: page views, capabilities, times, and time spent.
- Logs, error logs, and performance logs of the system.
- Cookies, trace information, and analytics data.
- Location data or sensors on the devices (with your permission, e.g., attendance location tracking)
1.3 Information from Third Parties
We may receive data about you from:
- Payment processors or financial institutions
- Analytics or marketing partners
- Third-party integrations (e.g. identity verification services, background check vendors)
- Public sources or commercially available databases
We treat such data as part of your “Personal Information” under this policy.
2. How We Use Your Information
The collected information is used for purposes such as (but not limited to):
- To supply, serve, support and enhance the service.
- To administer your account, do registrations, authentication and access control.
- To make payments, billing and invoicing.
- To make notifications, updates, alerts, or customer service messages.
- To study the usage, trace the performance, and prevent fraud and maximize security.
- To customize features, content and user experience.
- To fulfill a legal duty, enforce our terms or act upon a legally justifiable request.
- To implement background checks or compliance checks (where applicable).
- To be integrated with third-party services or tools that you are authorizing.
We may not be able to operate some of the features or deliver the full benefit of the service unless you provide some of the information we are asking for.
3. Data Sharing and Disclosure
We do not sell your personal information. However, we may disclose or display the data in the following conditions:
3.1 Service Providers & Vendors
We may disclose your data to our partners who can help with running or supporting the Service (e.g., payment processors, analytics providers, cloud hosting, support platforms). They have the legal responsibility to use data only to deliver services to us and guarantee confidentiality.
3.2 Legal Requirements and protection
We may share your information when it is legally obligatory, by order of a court or a governmental agency, or when it is required to guard the rights, security, or property of us, our users, or the general public.
3.3 Business Transfers
Your personal information can be transferred during a sale, acquisition, merger, or reorganization, and it will be treated with confidentiality.
3.4 Public/Shared Information
In case you decide to have parts of your profile or activity public (e.g., user feedback, public profile), the information can be seen by other people.
4. Data Retention
We keep your personal data as long as is required to:
- Deliver the service and serve the purposes mentioned above.
- Meet legal, tax or accounting requirements.
- Resolve disputes, enforce contracts, and protect rights.
5. Security
We use proper technical, administrative, and organizational measures to ensure that your information is not accessed, disclosed, modified, or destroyed by unauthorized third parties (such as encryption, access control, and security audits). Although security level cannot be at 100 percent, we aim at high standards.
It is also important to keep your credentials safe (e.g. use strong passwords and do not share your login).
6. Your Rights & Choices
According to your country and applicable law (Nepal), you may have the rights to
- Access your personal data
- Fixing or correcting your data.
- Deletion/erasure (right to be forgotten)
- The prohibition or objection of some processing.
- Data portability (export)
- Revocation of consent (in case of consent processing).
- The choice to avoid marketing communications involvement.
In case you want to exercise any of these rights, you can contact us through the information in Section 11. We can check your identity before you can act on such requests.
If you receive promotional emails or newsletters, you can opt out at any time using the unsubscribe link.
7. Children’s Privacy
Our service is intended for users aged 18 or above (or as per applicable legal age). We do not knowingly collect or solicit personal information from children under that age. If we learn we have inadvertently gathered data of a minor, we will promptly delete it.
8. Cookies, Tracking & Analytics
We apply cookies and other similar technologies to:
- Recognize you across visits
- Store preferences
- Performance and usage analysis.
- Provide advertising or marketing (if applicable)
You have an option to control or switch off cookies using your browser setting, though disabling cookies may interfere with a number of features.
We utilize analytics services (e.g. Google Analytics, etc.) to get an insight into user behavior and enhance the service.
9. International Transfers
In the case your data is stored or transferred outside Nepal (e.g., in server locations in foreign countries), we will guarantee proper protection (e.g., standard contractuality, encryption) to data in transit and at rest.
10. Changes to This Privacy Policy
This Privacy Policy may be changed or modified by us. In the case of changes of material extent, we will inform you (e.g. through email or an in-app notification). Your further usage of the service after the changes implies accepting the new policy.
11. Contact Us
If you have any questions, complaints, or want to exercise your privacy rights, please contact HajirHR
Email: [email protected]
Phone number: +977 9802353622, +977 9802362818
Address: Tinkune Subidhanagar-32, Kathmandu, Nepal
12. Consent
By using HajirHR, you are willing to confirm that you have read and understood this Privacy Policy, and you agree to the gathering and utilization of your data according to the narrated provisions.
